Request prior approval for any of the following program- or budget-related reasons:
- Change in the scope or objective of the project or program (even if there is no associated budget revision requiring prior written approval).
- Change in a key person specified in the application or award document.
- The absence for more than three months (or a 25 percent reduction in time devoted to the project) by the approved project director or principal investigator.
- The need for additional Federal funding.
- The transfer of amounts budgeted for indirect costs to absorb increases in direct costs.
- The inclusion of costs that require prior approval in accordance with the governing OMB cost principles circular.
- The transfer of funds allotted for training allowances (direct payment to trainees) to other categories of expense.
- Extending the period of your grant project with no additional funding (no-cost extension).
The Federal awarding agency may not permit any budget changes in a recipient's award that would cause any Federal appropriation to be used for purposes other than those consistent with the original purpose of the authorization and appropriation under which the award was funded.
The Federal awarding agency may also restrict the transfer of funds among direct cost categories or programs, functions, and activities for awards. If you have a surplus of funds (but have applied for continuation funding) you do not have to submit notification.